Program Director Appointment Letter Policy & Workflow and Resources

Policy Statement

The Department Chair or faculty designee must submit the Program Director Appointment Letter to GME Administration at least 30 days prior to the anticipated change effective date along with the other required documents for review by the GMEC and the ACGME or other applicable governing boards. All required fields within the letter must be complete. 

Reason for Policy

The creation of the appointment letter documents that the department chair and new program director have discussed and understand the roles, responsibilities, and sources of support for the position.  If applicable, the letter also acknowledges that the chair and director have read and understand the ACGME requirements for program directors in the applicable discipline.

Procedures

As soon as the department/program identifies that a program director transition will occur, they must contact [email protected] to discuss the transition plan with the DIO. After consultation with the DIO, the program director and chair (or faculty designee) meet to discuss the program director roles, responsibilities, and sources of support. They use the appropriate resources listed below and follow the detailed workflow to complete the process.

ACGME Accredited Program Process: 

This section provides an overview of the workflow to receive approval for a program director that will direct an ACGME accredited program.

Non-ACGME Accredited Program Process:

This section provides an overview of the workflow to receive approval for a program director that will direct a non-ACGME accredited program. Programs accredited by other governing boards are required to adhere to the requirements and responsibilities set for by that governing board and the University of Minnesota Graduate Medical Education Committee (GMEC) which is the governing body of GME programs at the University of Minnesota.

Appointment Letter Templates

General Resources:

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Program Director
Appointment
Letter