Policy Statement
External vendors shall not solicit, without the program director or trainees’ expressed permission, any resident/fellow while at any of the training locations performing their duties.
Solicit (contact) includes individual, face-to-face meetings, email, phone calls or pages. Any individual who violates this policy should be reported to the Office of Graduate Medical Education and/or the program director and appropriate action(s) will be taken.
Solomon Amendment: All requests from military recruiters/personnel should be directed to the University of Minnesota Data Request Center at https://umn.nextrequest.com/ . The Solomon Amendment states that Universities could lose their federal funding if they don’t allow military personnel access to resident/fellow information. The Data Request Center will manage compliance with these requests.
Reason for Policy
GME Administration strives to reduce the disruptions to residency/fellowship training by ensuring that external vendors do not have direct access to residents/fellows unless specifically requested by the trainees and/or program director.
This policy was developed to ensure that resident/fellow contact information is not released without prior approval, in most circumstances, from the trainees themselves and to also ensure minimal disruption of educational activities of the trainees when they are on duty. This policy includes solicitations from recruiters, pharmaceutical and device representatives, insurance agents, financial advisors, bankers, realtors, accountants, and any other companies that may provide benefits to trainees upon graduation.
Procedures
Program Responsibility
When a program receives requests to solicit trainees, the program director should discuss with the trainees whether the contact should be allowed. Programs should not release any contact information, including email, pager or cell phone numbers to solicitors without expressed consent from the resident/fellow.
Trainee Responsibility
In an effort to reduce access to residents and fellows the trainees are instructed on how to manage their information (home address, home phone, pager or cell phone numbers. etc.) on the University’s OneStop site as well as in the National Provider Identification Database.
Related Policies